How to Create PDF File in Microsoft Office? [5 Easy Ways]

At times, you may need to create PDF file in Microsoft Office. But what if you don’t know how to create a PDF MS office?

Don’t worry! There are Microsoft Word Keyboard Shortcuts Keys in which you can convert your MS Office files like Word documents into PDF files.

Of course, the method depends on the particular MS Office version that you use_ whether it’s Office 2007, 2010, 2013, or the latest, i.e. 2016. For each of these versions, how you create PDF from a file varies. Let’s find out how to create PDF file in all MS Office versions and more!

how to create pdf

How to Create a PDF File in Microsoft Office?

How to create a PDF file in MS Word 2007?

Step #1: Download the ‘Save as PDF or XPS’ add-in for 2007 from this link:

Step #2: After it’s downloaded, double-click the file.

Step #3: On the dialog box that appears on your PC or laptop screen, select the check-box beside Click here to accept the Microsoft Software License Terms, and click Continue.

microsoft save as pdf or xps

Step #4 Click OK on this dialog box once the installation is complete.

microsoft save as pdf or xps installation

Step #5: Open an MS Word 2007 file that you want to convert to a PDF file.

Step #6: Select the Office button, and then click Save As> PDF or XPS.

save as PDF or XPS

Step #7: You’ll see a dialog box titled ‘Publish as PDF or XPS’. Check the box beside ‘Open file after publishing’ so that you can view the file automatically in the default PDF reader.

Publish as PDF or XPS

Step #8: Click Publish. And voila! The converted file opens in your default PDF reader. It is also saved in the PDF version.

Convert an MS Word 2010 file into a PDF file

If your file is on MS Word 2010, then you can convert it into a PDF file in much the same way as you do in the case of a Word 2007 one.

The only difference is that you don’t need to download an add-in for converting it into a PDF file. This feature is already built-in.

Step #1: Open the Word 2010 document and click File> Save As.

Step #2: On the ‘Save As’ dialog box, navigate to the ‘Save as type:’ and click the down arrow beside ‘Word Document’.

save as type document

Step #3: From the list of options, choose PDF. Check the box beside ‘Open file after publishing’, and click Save. The document is saved as a PDF file.

select pdf format

Save an MS Word 2013/2016 document as a PDF file

The in-built feature for converting a document into a PDF file is available in Word 2013 and 2016 as well. You can easily learn how to make a word document into a pdf if you follow these steps:-

Step #1: Click File > Export.

Step #2: Select Create PDF/XPS Document.

Step #3: The ‘Save As’ dialog box has the same features and options as the ones in Word 2010 and 2007 have. Select the check-box beside ‘Open file after publishing’, and click Save.

How to create pdf file using Google Drive

If you know how to save a document as a pdf with the help of Google Drive, your work gets a lot easier.

Step #1: Sign in to your Gmail account, and open your Google Drive.

Step #2: On the left side of your screen, click New.

google drive new

Step #3: A drop-down menu appears. Click File Upload and select the file you want to convert to PDF, and then click Open.

google drive file upload

Step #4: After the file has been uploaded to Google Drive, double-click the file to open it.

Step #5: Select Open with Google Docs at the top of the file.

Open with Google Docs

Step #6: When the file opens in Google Docs, navigate to the upper left-hand corner and choose the File tab.

Step #7: From the drop-down menu, choose Download.

Step #8: Just to the right of the Download option, a drop-down list appears. Select PDF Document (.pdf). A PDF version of your Word file will start downloading onto your laptop or PC.

Use Acrobat DC’s ‘Create PDF’ tool

To create PDF using this method, you need to subscribe to either Adobe Acrobat Pro DC or Adobe Acrobat PDF Pack. Once you buy an Adobe PDF Pack on the Adobe Store, you can easily convert the following Microsoft Office files to PDF files:-

  • Microsoft Word
  • Microsoft PowerPoint
  • Microsoft Excel
  • Microsoft Publisher

But how do you go about it? Here’s how:-

Step #1: Open Adobe Acrobat Reader DC or Adobe Acrobat Pro DC.

Step #2: Click the ‘Tools’ tab at the upper left corner.

Step #3: Select the ‘Create PDF’ tool.

Adobe Acrobat Reader DC create pdf

Step #4: Click on Select Files to Convert to PDF.

Select Files to Convert to PDF

Step #5: From the ‘Select Files’ dialog box that appears on your screen, select the file that you want to convert to a PDF one, and then click ‘Open’.

select file

Adobe Acrobat DC shows you a preview of the file that you selected. If you want to convert more files into the PDF version at the same time, you can click Add Files to Convert.

Step #6: Click Convert to PDF.

Convert to PDF

Your selected file is converted into a PDF file, which Adobe then stores in your Adobe PDF Pack account. To view the PDF file, click Open. You can also see a list of files you’ve converted recently to PDF by clicking View Converted Files.

Now that you’ve learnt how to create a pdf file, you can easily make a word document into a pdf. Cheers!

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