Best Microsoft Word Keyboard Shortcuts Keys [2022]

Are you an expert user of Microsoft Word? If no, then here in this article you will have detailed information about Best Microsoft Word Keyboard Shortcuts Keys to Make Your MS Word Life Easy.

Normally every back-office staff in the companies is engaged with MS Word and MS Excel. They have to manage their work to be completed within the timeline. To Overcome this fast work experience, you should know about Microsoft Word Shortcuts. With these Shortcuts Keys, you can manage your work with a short period.

Well, I have shared all shortcuts keys detailed which is not possible to memorize. So, you should take a print-out of them and stitch at your workplace. By doing daily practice you will be habituated with them.

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Here is the list of Microsoft word keyboard shortcuts.

Table of Contents

Microsoft Word Keyboard Shortcuts Keys

#1. General Program Shortcuts

Possibly these general Program Shortcuts will be known by you. Because almost everyone is using these short keys in daily routine work. These Short Keys will help you out to undo your last action, taking the print out, Save the Documents, etc.

Ctrl+N: Create a new document
Ctrl+O: Open an existing document
Ctrl+S: Save a document
F12: Open the Save As dialog box
Ctrl+W: Close a document
Ctrl+Z: Undo an action
Ctrl+Y: Redo an action
Alt+Ctrl+S: Split a window or remove the split view
Ctrl+Alt+V: Print Layout View
Ctrl+Alt+O: Outline View
Ctrl+Alt+N: Draft View
Ctrl+F2: Print Preview View
F1: Open the Help pane
Alt+Q: Go to the “Tell me what you want to do” box
F9: Refresh the field codes in the current selection
Ctrl+F: Search a document
F7: Run a spelling and grammar check
Shift+F7: Open the thesaurus. If you have a word selected, Shift+F7 looks up that word in the thesaurus.

#2. Navigating Shortcuts Keys

As its name implies “Navigate”, These short Keys will help to navigate directly from the keyboard without using Mouse. Sometimes it is annoying to Navigate any word in your document by using mouse repeatedly. But if you know the keyboard shortcut keys then it is very easy to move around your entire document.

Left/Right Arrow: Move the insertion point (cursor) one character to the left or right
Ctrl+Left/Right Arrow: Move one word to the left or right
Up/Down Arrow: Move up or down one line
Ctrl+Up/Down Arrow: Move up or down one paragraph
End: Move to the end of the current line
Ctrl+End: Move to the end of the document
Home: Move to the beginning of the current line
Ctrl+Home: Move to the beginning of the document
Page Up/Page Down: Move up or down one screen
Ctrl+Page Up/Page Down: Move to the previous or next to browse object (after performing a search)
Alt+Ctrl+Page Up/Page Down: Move to the top or bottom of the current window
F5: Open the Find dialog box with the “Go-To” tab selected, so you can quickly move to a specific page, section, bookmark, and so on.
Shift+F5: Cycle through the last three locations where the insertion point was placed. If you just opened a document, Shift+F5 moves you to the last point you were editing before closing the document.

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#3. Selection ms word shortcuts keys

Many times, to select your word from your document, you will need to use Mouse. It is quite annoying if it is frequently used. So, by using ms word shortcuts keys for selection purposes, you can enhance your MS word Skill. Here is the list of these shortcuts’ keys.

Shift+Left/Right Arrow: Extend your current selection by one character to the left or right
Ctrl+Shift+Left/Right Arrow: Extend your current selection by one word to the left or right
Shift+Up/Down Arrow: Extend selection up or down one line
Ctrl+Shift+Up/Down Arrow: Extend selection to the beginning or end of the paragraph
Shift+End: Extend selection to the end of the line
Shift+Home: Extend selection to the beginning of the line
Ctrl+Shift+Home/End: Extend selection to the beginning or end of the document
Shift+Page Down/Page Up: Extend selection down or up to one screen
Ctrl+A: Select the entire document
Ctrl+Shift+F8: Selects a column. Once the column is selected, you can use the left and right arrow keys to extend the selection to other columns.

#4. Editing MS Office Shortcuts Keys

Editing shortcuts keys means that you can copy, paste or delete the word which is wrongly written by you. By using a mouse, it is a somewhat lengthy process. Ut if you have MS Office Shortcuts Keys knowledge, then you can manage it with ease. Here is the list of editing MS Office Shortcuts Keys.

Backspace: Delete one character to the left
Ctrl+Backspace: Delete one word to the left
Delete: Delete one character to the right
Ctrl+Delete: Delete one word to the right
Ctrl+C: Copy or graphics to the Clipboard text
Ctrl+X: Cut selected text or graphics to the Clipboard
Ctrl+V: Paste the Clipboard contents
Ctrl+F3: Cut selected text to the Spike. The Spike is an interesting variant on the regular clipboard. You can keep cutting text to the Spike and Word remembers it all. When you paste the Spikes contents, Word pastes everything you cut, but places each item on its line.
Ctrl+Shift+F3: Paste the Spike contents
Alt+Shift+R: Copy the header or footer used in the previous section of the document

#5. Character Formatting Shortcut Keys for MS Word

If you are Making a report on MS word then you need to formatting of words according to their use is necessary. In Detail report, Font size, Bold Fonts, and other fonts play a vital role. To make this process faster using the keyboard you need to know some Shortcuts Keys for MS Word. Here is the List of Character Formatting Shortcuts keys for MS Word.

Ctrl+B: Apple bold formatting
Ctrl+I: Apply italic formatting
Ctrl+U: Apply underline formatting
Ctrl+Shift+W: Apply underline formatting to words, but not the spaces between words
Ctrl+Shift+D: Apply double underline formatting
Ctrl+D: Open the Font dialog box
Ctrl+Shift+< or >: Decrease or increase font size one preset size at a time
Ctrl+[ or ]: Decrease or increase font size one point at a time
Ctrl+=: Apply subscript formatting
Ctrl+Shift+Plus key: Apply superscript formatting
Shift+F3: Cycle through case formats for your text. Available formats are sentence case (capital first letter, everything else lower case), lowercase, uppercase, title case (the first letter in each word capitalized), and toggle case (which reverses whatever’s there).
Ctrl+Shift+A: Formats all letters as uppercase
Ctrl+Shift+K: Formats all letters as lowercase
Ctrl+Shift+C: Copies the character formatting of a selection
Ctrl+Shift+V: Pastes formatting onto the selected text
Ctrl+Space: Removes all manual character formatting from a selection

#6. Paragraph Formatting Microsoft Word Shortcuts

While you doing paragraph writing or letter writing through Microsoft Word, then you will need to shift whole paragraph indent. If you are doing it with Mouse, then it is quite difficult to do it as fast as you can do by using the Keyboard.

Ctrl+M: Increases a paragraph’s indent one level each time you press it
Ctrl+Shift+M: Reduces a paragraph’s indent one level each time you press it
Ctrl+T: Increases a hanging indent each time you press it
Ctrl+Shift+T: Reduces a hanging indent each time you press it
Ctrl+E: Center a paragraph
Ctrl+L: Left-align a paragraph
Ctrl+R: Right-align a paragraph
Ctrl+J: Justify a paragraph
Ctrl+1: Set single-spacing
Ctrl+2: Set double-spacing
Ctrl+5: Set 1.5 line Spacing
Ctrl+0: Remove one-line spacing preceding a paragraph
Ctrl+Shift+S: Open a popup window for applying styles
Ctrl+Shift+N: Apply the normal paragraph style
Alt+Ctrl+1: Apply the Heading 1 style
Alt+Ctrl+2: Apply the Heading 2 style
Alt+Ctrl+3: Apply the Heading 3 style
Ctrl+Shift+L: Apply the List style
Ctrl+Q: Remove all paragraph formatting

#7. Page Editing Microsoft Word Shortcuts Keys

Page editing Microsoft Word Shortcuts Keys will help you out to add or remove the page break. By using these shortcuts you will be able to insert or remove page breaks and also you can insert a special character into your document. Here is the list of Page editing Shortcuts.

Shift+Enter: Insert a line break
Ctrl+Enter: Insert a page break
Ctrl+Shift+Enter: Insert a column break
Ctrl+hyphen (-): Insert an optional hyphen or en dash. An optional hyphen tells Word not to use a hyphen unless the word breaks at the end of a line. If it does, Word will use a hyphen where you placed it.
Alt+Ctrl+hyphen (-): Insert an em dash
Ctrl+Shift+hyphen (-): Insert a non-breaking hyphen. This tells Word not to break a word at the end of a line, even if there’s a hyphen there. This would be useful, for example, if you included something like a telephone number and wanted to make sure it all appeared on one line.
Ctrl+Shift+Spacebar: Insert a non-breaking space
Alt+Ctrl+C: Insert a copyright symbol
Alt+Ctrl+R: Insert a registered trademark symbol
Alt+Ctrl+T: Insert a trademark symbol

#8. Editing Outline or Index MS word Shortcuts Keys

If you have inserted Index or made an outline of your document and you want to draft directly as a header, then you can use the shortcuts keys to do it faster the copy paste work by Mouse.

Alt+Shift+Left/Right Arrow: Promote (move to the left) or demote (move to the right) a line
Ctrl+Shift+N: Demote an outline level to the regular body text
Alt+Shift+Up/Down Arrow: Move the line with the insertion point up or down in the outline
Alt+Shift+Plus or Minus keys: Expand or collapse text under a heading
Alt+Shift+A: Expand or collapse all text or headings in an outline
Alt+Shift+L: Show the first line of body text or all body text
Alt+Shift+1: Show all headings that have the Heading 1 style applied
Alt+Shift+any another number key: Show all headings up to that level

Conclusion:

So, here are almost all the Microsoft Word Shortcuts Keys are mention in the above article which will enhance your capability of work at your office. If you want to make yourself a pro user of the MS Word then you should keep these shortcuts in mind.